Freedom of Information Act 2000
The Freedom of Information Act 2000 provides a right of access to information held by public bodies such as The Queen’s College. With certain exceptions under the Act, the College is required to publish information about itself and its activities, or otherwise to make the information available. Our Freedom of Information Publication Scheme below is a guide to information the College has published or intends to publish, and where to find it. Please consult the Scheme to find out whether the information you require is already available.
Any person or body who makes a request in writing to the College for access to recorded information must be informed whether the College holds that information and be supplied with it, subject to the application of various exemptions specified within the Act. If the information you seek is not already available, you may request that the College provide it by submitting a FOI request form to the College’s Information Officer. The College will ordinarily respond within 20 days of receipt of your form. A fee may be applicable.
Freedom of Information Act 2000 Publication Scheme
The following publication scheme is for The Queen’s College in the University of Oxford. It follows the standard format required by the Information Commissioner’s Office (ICO) from January 2009. It sets out what information the College publishes or intends to publish, how the information can be accessed and whether or not a charge will be made for it. The Information Officer is responsible for maintaining the scheme on behalf of the College.
The purpose of the scheme is to give a clear indication of which College publications are routinely accessible, so that the public can be informed as far as reasonably possible of the purpose and nature of college activities, and to assist in developing a greater culture of openness in general. Through the scheme, the College endeavours to be as transparent as possible about its activities, while at the same time recognising that there are exemptions within the Act.
All material associated with the definitions in the classes contained in the scheme are available either in hard copy, electronically or via the College website.
In accordance with the Information Commissioner’s guidance for higher education institutions our publication scheme sets out the following classes of information.
You can find out more by following the links.
- Who we are and what we do: organisational information, structures, locations and contacts.
- What we spend and how we spend it: financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit.
- How we make decisions: decision making processes and records of decisions.
- What our priorities are and how we are doing: strategies and plans, performance indicators, audits, inspections and reviews.
- Our policies and procedures: current written protocols, policies and procedures for delivering our services and responsibilities.
- Lists and registers: information held in lists and registers required by law.
- The services we offer: information about the services we offer, including leaflets, guidance and newsletters.
The Information Officer is responsible for maintaining the scheme on behalf of the College.
It is important to us that this Publication Scheme meets your needs. If you find the scheme difficult to understand, please let us know. We also welcome suggestions as to how the scheme might be improved. Any questions, comments, or complaints about this scheme should be sent in writing to:
The Queen’s College
The College reserves the right to make a charge for printed copies of some documents available on the website to cover administrative costs.
Information which falls into the following categories is not published as part of the scheme:
• the College does not hold the information;
• the information is exempt under one of the FOI exemptions or Environmental Information Regulations (EIRs) exceptions, or its release is prohibited under another statute;
• the information is archived, out of date or otherwise inaccessible;
• it would be impractical or resource-intensive to prepare the material for routine release.