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Book an Event

If you are organising an event which uses the College name, you will need to fill in the below Event Request Form.

The event could be an in-person event on College property, an in-person event offsite or an online event (or any hybrid of the three).

Please read our quick guide to event bookings. There is also further guidance for term-time events.

To make a booking, please complete the Student Facility and Event Request Form.

Changes to facilities you can book

We are sorry that we are unable to book your usual event, dinner and room bookings this term.

What we can’t do at the moment:

  • Bookings that require any form of catering
  • Bookings with non-Queen’s attendees
  • Bookings on the weekend (all meeting room spaces are closed for deep cleaning)
  • Book to our normal seating capacities
  • Have standing/circulating events

In summary

  • All bookings must be seated for the duration
  • Face coverings must be worn at all times in shared indoor spaces
  • Food and drink cannot be booked or served
  • The capacities of rooms may be reduced further depending on what you are wanting to do (these are currently set for the purpose of teaching safely).
  • The activity needs to be regulated and risk assessed by you and checked by us.
  • The rule of 6: multiple groups of 6 may use a space provided the risk assessment for that space’s capacity demonstrates this is safe. Distancing measures will still apply for members of the group of 6 and between the groups of 6 unless your group of 6 contains all household members.  

Next steps

If you would like to see if you can run your event in a new format you will need to:

Contact

You can reach the Conference Office on conferences@queens.ox.ac.uk or 01865 279129. The office will be open Monday to Friday 09:00-16:00 and you are welcome to come and speak to us in person; we’ll all wear face coverings and keep 2m distance.

Use of Lecture Rooms Michaelmas 2020

Access

The door will be locked at all times.

If you have made a booking, please collect the key from the Lodge.

The Lodge will only issue the key for pre-bookings made through the College or Conference Office.

Make a booking

Contact the College Office for a booking between 08:00 and 19:00 college.office@queens.ox.ac.uk

and the Conference Office for a booking between 19:00 until 22:00 conferences@queens.ox.ac.uk

Closed times

The Lecture Rooms are closed at weekends for deep cleaning.

The Lecture Rooms are closed for cleaning during the following times:

7:00 until 8:00 daily

12:30 until 13:30 daily

17:00 until 18:00 daily

User Information

  1. Collect the key from the Lodge
  2. Sanitise the surfaces, handles and switches before and after use
  3. Lock the room and return the key to the Lodge

Reminders

Wear a face covering at all times indoors

Keep the windows open for ventilation

Do not share pens or other items