All undergraduates, unless they have been informed otherwise, will be both allocated and expected to occupy a room in one of the College buildings for their first year of residence. A room in College accommodation will be available for most undergraduate students in their second and penultimate years and for all undergraduate students in their final year. However, students often choose to live out of College in shared houses with their friends and should inform the Domestic Bursar if they wish to do so. Queen’s has committed to housing 70% of its single, commencing graduate students who apply for College accommodation no later than 1 June. The College also aims to house 50% of graduate students overall (those requiring single occupancy accommodation). If you live in College accommodation you will need to sign a contract with the College for this accommodation.
Keys & access
Keys are issued by the Porters’ Lodge for the majority of College rooms. The Lodge have strict procedures in place for the issue and return of all keys. At the beginning of each Term a key will be issued to you and it must be returned at the end of each Term before 10 am. The charge for a lost key is £40. The charge for the loss of a temporary access card is £20.
Scouts who find rooms unlocked will always lock them to protect your belongings so please lock your room and take your keys with you.
The main High Street gate to College is locked at 9 pm on weekdays and at 8 pm on Saturdays. You can still access the college via the front High Street ‘late gate’ (next to the Silversmiths shop) or at the rear Library ‘late gate’, in Queen's Lane. In order to enter these gates you will need to swipe your University Card through the wall mounted receiver and enter a code on the key pad. The Lodge will give you the code.
Please do not divulge any digital entrance numbers to College buildings (which will be given to you by the porters) to any unauthorised person.
Above all, if you see a stranger attempting to enter the building with you, do not give them access. Ask them to contact the Lodge and give them the number to do so. If they fail to do this, or if there is a problem, do not hesitate to get in touch with the Lodge or the police, irrespective of the time of day.
Those in College accommodation must vacate their rooms by 10 am on Saturday of 8th week. This is because rooms are needed to accommodate admissions candidates and conference delegates in the vacations. Information about vacation residence and storage during the vacations is available in the College Rules and Regulations here: www.queens.ox.ac.uk/our-policies-and-procedures.
What to bring or not bring
Please remember that little, if any, storage is available during the vacation so do not bring more than you can easily transport back at the end of Term. Also bear in mind that you will have to vacate your room by 10 am on the Saturday of 8th week so the time available on that morning for removing your belongings from the room is limited.
Maintenance and repair
If you have any maintenance issues please telephone or email the Steward’s Office in the first instance. They will assess the problem and organize a repair/replacement for you.
Please give as much information as possible about the fault. Do not forget to include your room number! Our Maintenance Team are not on site after 4 pm on weekdays or at weekends. Unless it is an emergency please report your issues within these times. For emergencies/queries after 4 pm or on weekends contact your caretaker or the Lodge.
The College forbids the use of Blu-Tack and Sellotape in rooms, as they ruin the walls. Do not use it in your room or anywhere else in the building. Previous students have been fined the full bill for repair costs to their walls for damage caused by adhesives. If you wish to hang pictures on the wall, please fill in the book downstairs or contact the Steward directly, asking for picture hooks to be hung in your room.
All accommodation offered by Queen’s comes with access to laundry facilities. Please note that payment arrangements vary depending on which annexe you are in, but information will be displayed in each annexe’s laundry room and in most cases using and paying for the machines will happen through a mobile app.
While you should enjoy your time here, please be aware of how much noise you are making. If you are asked to keep the noise down, then please do so. Others may have deadlines or exams even if you do not. Be respectful of your fellow students. Inform your caretaker or call the Lodge to report any unnecessary disturbances.
The College and all associated accommodation are no-smoking and no-vaping sites.
If at any time during your stay you become a victim of a crime, you should contact the Lodge or in the case of a more serious matter, you should call the police emergency number by dialing 999. If this happens try to remain calm and tell the operator what has happened and give your location. Please inform the Lodge as soon as practicable and update them with your situation.
Main Site (including Carrodus Quad)
Each room will be provided with a duvet, two pillows, and a mattress cover.
We recommend that each student consider providing themselves with the following:
3 pillow cases 3 bath towels
2 pairs of sheets & blanket(s) 3 hand towels
3 tea towels 1 pair of sheets, 1 duvet & 2 covers
1 laundry bag/basket
If necessary these articles may be despatched, addressed to the student in question, to the College or to the College annexe where a room has been allocated for this purpose during the ten days before the start of Term.
The following items would also be useful:
A tea/coffee pot Mugs Electric kettle Small knives (sharp)
Glasses Plates Cutlery
Graduate Accommodation (Oxley-Wright Building, Venneit Close)
Each room will be provided with a duvet, two pillows, and a mattress cover. Residents should provide their own duvet covers, pillow cases, sheets, and towels. Self-catering facilities are provided in each of these two annexes; each kitchen will have some crockery, cutlery, saucepans, a kettle, and a toaster. Residents should provide their own plates, dishes, cutlery, tea towels, and cooking utensils. Bicycle parking is provided at each of the graduate accommodation annexes, but there are no car parking facilities.
Electrical equipment brought into College must comply with UK regulations and have a current Portable Appliance Testing certificate (sticker). Further information can be obtained from the Steward's Office. The following examples of what is permitted and is not permitted are not exhaustive but they are useful as a guide:
The use of double adapter plugs
Interference with electrical fittings or to connect appliances to a lighting circuit
Irons in student rooms (they are available in laundry rooms)
The use of any larger electrical equipment, for cooking or cooling/heating your room, must be agreed with the Steward or the Caretaker
The use of electric kettles and toasters
The use of extension leads and multi-boards, provided they are of the appropriate standard
The use of radios, stereos and televisions, subject to the College Regulations concerning noise. Residents with television sets must ensure that they are personally covered by a licence. (See www.tvlicensing.co.uk/check-if-you-need-one/for-your-home/students-aud1.)
Soft furnishings may not be brought into College accommodation, whether in College or in the annexes. The term ‘soft furnishings’ includes beds, mattresses, futons, chairs and sofas, including the inflatable plastic variety.
There are two guest rooms (one single and one double) available in College for Junior Members’ use. They can be booked through the Porters’ Lodge. The cost is currently £45.50 per night per person, which is charged to Batells. Guests are not permitted to stay overnight in your room.
Fire alarms will be tested on a weekly basis in Main College and in all annexes. The days and times of these tests are as follows:
Main College Tuesdays between 8.45 am and 9.00 am
Cardo Building Fridays between 10.30 am and 11.00 am
Oxley-Wright Thursdays between 10.00 am and 10.30 am
St Aldate’s House Mondays between 2.00 pm and 2.15 pm
Please note that every Tuesday at 9:00 am the Tesco store next door to St Aldate’s House test their fire alarms.
Familiarise yourself with escape routes from the building; your caretaker can give you more information about this. There are smoke detectors in your room and in the corridors. The kitchens are equipped with heat alarms. Do not open kitchen doors to ventilate during a smoky cooking session as this may trigger the smoke alarm in the corridor. Use the ventilators.
If the fire alarm sounds, you must evacuate quickly and safely to an outside area and away from the building line. Do not use the lift, or re-enter the building until a Porter, Fire Marshall, or Caretaker has informed you that it is safe to do so.
Other domestic policies
The College has additional domestic policies regarding fire regulation, the testing of portable appliances, room condition, energy saving and recycling, repair and maintenance, planned and project works, snow, ice and other environmental debris clearance, disaster recovery and security, which may be obtained from the Domestic Bursar.
Information for international students
All students, including international students, must apply for vacation residence if they wish to be in residence before Wednesday of 0th week or after Saturday of 8th week. Details of how to apply for vacation residence will be publicised by the Domestic Bursar’s office.
Students whose home address is not in the EU, Switzerland or Norway (and so are typically charged overseas student fees) will usually be granted permission to stay in College during the Christmas and Easter vacations if they apply for such permission. However, this will usually require them to move to St Aldate’s House or Cardo building. Permission is not usually granted for residence over the summer vacation.
International students whose home address is not in the EU, Switzerland or Norway and who are not staying in residence over the whole vacation can request permission to arrive from Sunday of 0th week and to leave during the week ending Saturday of 9th week. With the exception of the first term of the first year, arrival dates in Oxford must not be before Sunday of 0th week and departure dates from Oxford must not be later than Saturday of 9th week. For students who are not residing in College for the whole of the vacation, permission can be requested for vacation residence before 0th week and after 9th week, but will only be granted if there are specific reasons for this residence and travel arrangements will not be regarded as sufficient reasons for vacation residence.
A limited amount of storage space may be available for international students over vacations, but there is no automatic right to storage so please bear this in mind.