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Welcome Freshers!

Welcome to The Queen’s College, a lively contemporary academic community where you will be living and studying over the next few years. 

The College is first and foremost a place for students and Fellows to undertake academic work: to learn, to study, to teach, and to research. This page is designed to give you an overview of the College and how it works. It also provides pointers and web-links to more detailed information. 

  • Arriving at Queen’s: undergraduates

    All new students are expected to arrive at the College by Sunday 6 October 2019. Please note that new undergraduates from the UK will not be allowed to arrive in Oxford before this date. Special permission has been granted for new international students to arrive from Wednesday 2 October 2019.

    Link to Access map for Sunday 6 October - please note that these specific arrangements (the one-way system) are just for Michaelmas Term

    Link to Thornhill Park & Ride  

    All new undergraduate students will have been allocated a room in College. When you arrive at Queen’s, you will need to collect your room key from the Lodge. You will be required to complete and sign an Accommodation Licence Agreement form before you can be issued with a key. This form should be handed to the Lodge on arrival.

    Other students will be on hand to help you move into your room. The current students have assigned two ‘parents’ to help you adjust to life in Oxford. College parents are second-year undergraduates, one of whom studies your subject. They act as a useful port of call in the first week and for your whole first year. They will help to introduce you to social life in College. You will also have a ‘study buddy’ in your own subject to support you in your academic work throughout the first year.

    The undergraduate Freshers’ timetable for the first week will soon be available on this webpage. The timetable may look a little daunting at first, but please do not be alarmed.   

    The week is divided into two. On Monday and Tuesday, you will have a series of introductions, inductions, and briefings based in the College, some of them organised by the students and some by the College academic and administrative staff. The events you must attend are indicated on the timetable in green. On Tuesday morning, you will meet the people who are going to be teaching you, in order to discuss the programme of academic work, and to be assigned your first piece of academic work.   After Tuesday, this academic work needs to be your first priority. Throughout the week there will also be plenty of opportunities to settle in and meet people.

    You will see that in the second part of the week specific times have been allocated for academic work. Please do not take these times too literally. They are meant to indicate the rough proportion of time that you are expected to spend on academic work. An important part of University life is learning to manage your own time so as to meet your academic commitments and also preserve time for other things to as to maintain a healthy life-work balance. It may be that you find it more effective to work at other times of the day or weekend.

    The main events in the first part of the week are as follows:

    Monday 7 October 2019

    On Monday morning, starting at 9 am in the Shulman, the Provost will welcome you to the College.

    After the welcome talk, all new undergraduates should head to the Hall for Registration. You will sign the College Entrance Book, fill in various forms, and receive your University Cards. Bursary staff will be in attendance to explain signing on for meals and the College billing system. Library staff and the IT Officers will also be there to hand out information.

    At 11.45 am, return to the Shulman for a short safety talk.

    After lunch, there will be a session with the Dean and Decanal Team (i.e. the Welfare Officer and Junior Deans) concerning welfare, followed by the College Freshers’ Fair, which will introduce some of the College societies and clubs.

    Tuesday 8 October 2019

    In the morning, you will meet the tutors who will be teaching you. You should make sure that you consult the noticeboard where notices will be displayed showing when and where they wish to see you. These appointments must take priority over all other commitments. In the afternoon, there are compulsory workshops on wellbeing, resilience, and sexual consent. In the evening, there is a welcome dinner.  

    Wednesday 9 October 2019

    On Wednesday morning there will be an introduction to the College Library. The Library team will also provide information about your Bodleian induction.

    Download the Bodleian Libraries induction schedule.

  • Arriving at Queen’s: graduates

    Unless required otherwise by your Faculty or Department, you must arrive in Oxford for the start of Michaelmas Term in time to attend a registration session and the formal graduate induction session.  Registration sessions will take place between 23 September through 2 October 2019. The graduate induction evening begins at 17.00 on Thursday, 3 October 2019.  However, generally speaking, new graduates tend to prefer to come up a few days earlier than this to settle in and meet the MCR committee who will be organizing a range of formal and informal introductory events and social occasions for you through this graduate induction week. Please refer to the MCR webpage for the most up-to-date information.

    23 September - 2 October 2019

    REGISTRATION: In order for you to complete enrolment, you must attend a registration session (about 45 minutes). This session enables you to collect your university card, attend a library induction, and familiarise yourself with the college. Please sign-up for a session by 15th September 2019 through the Google form link emailed to you in your welcome pack. The session will begin at the appointed time in the College Office (Sayce Room - Front Quad, Staircase 2, First floor). 

    3 October 2019

    GRADUATE INDUCTION: The college considers this event compulsory. The induction evening will begin at 17.00 in the Shulman Auditorium, followed immediately afterwards by a drinks reception and the Provost’s formal dinner in Hall to welcome all newly enrolled postgraduate students. An invitation has been included in your welcome pack and a response is greatly appreciated by the 2nd September 2019.

    19 October 2019

    MATRICULATION: All students who have not previously matriculated at the University of Oxford must attend complete the ceremony. Matriculation will be held in the morning at the Sheldonian Theatre. Please refer to the section below for more information and specific details will be provided closer to the date of the event. 

  • Finding your way around

    The main College buildings are on the High Street. This site, often known as Main College, houses the College Library, the Hall, the Chapel, the Shulman Auditorium, the Common Rooms, the Bursary, and the various College offices. Your College teaching will usually take place on this site. Directly to the east of Main College, on Queen’s Lane, is the Carrodus Quadrangle, which is also part of Main College. 

    The College also owns four annexes. If you walk east along the High Street you reach Magdalen Bridge and beyond this the road splits into three. The most southerly route is the Iffley Road which leads to the Cardo Building on Iffley Road itself and to James Street, where there is more College accommodation. If you walk west along the High Street from the main College site and turn left at the Carfax clock tower down St Aldate’s, you will reach St Aldate’s House at 2 Speedwell Street. There is also an annexe in north Oxford, the Oxley-Wright Building, located at 116 Banbury Road, and one at Venneit Close. The College also has a boathouse on the banks of the River Thames (or River Isis, as it is sometimes locally known), a sportsground in south Oxford and squash courts at the Cardo Building. The Florey Building on St Clement’s Street in east Oxford is currently not in residential use.

    Map of Main College.

    Know Your Oxford: a guided audio tour for new and prospective students.

  • Matriculation and academic dress

    University Matriculation takes place at the Sheldonian Theatre on the Saturday of 1st Week (i.e. Saturday 19 October 2019). All new undergraduates and graduates must attend unless they are informed otherwise. Academic dress (sub fusc, explained below) should be worn. A group photograph is taken in the Back Quad before leaving for the Sheldonian. Times will be posted on the College noticeboard at the start of Term.

    You will need to get hold of academic dress promptly on arrival in Oxford because it is worn for the matriculation ceremony by which you are admitted to the University. The gown is also worn for dining in Hall in the evenings. Academic dress can be ordered in advance from many shops in Oxford (e.g. www.shepherdandwoodward.co.uk or www.walters-oxford.co.uk). It can also be bought easily when you arrive here. Undergraduates require a Commoner’s gown, and graduates and 2nd BA students an Advanced Student’s gown. For the matriculation ceremony and later on for any university examinations, you will need to wear academic dress, consisting of the appropriate gown and ‘sub fusc’.

    Full guidance on academic dress can be found here: https://www.ox.ac.uk/students/academic/dress?wssl=1.

    Visiting Students do not require academic dress unless they wish to, and are eligible, to become matriculated members of the University.

  • Practical matters
    Noticeboards

    Important information will be displayed on the noticeboards in Front Quad by the Porters’ Lodge. Please make sure that you read these notices carefully. 

    Email

    At registration, you will be given an official College email address in the form ‘firstname.surname@queens.ox.ac.uk’ and information from the IT office staff about how to access your email. You are required to check this email account at least once a day and reply to any official email or email from your tutors within 24 hours. If you do not check your email you are likely to miss important information.

    College Regulations

    The College seeks to be a friendly and well-regulated academic community. To ensure that the environment is suitable for academic work and that the College runs smoothly to cater for your needs, there are College Rules and Regulations, which govern what is or is not permissible. The Rules and Regulations are best thought of like the Highway Code, which exists to ensure that road users know how to interact with each other to avoid collisions. They exist for everyone’s benefit, and you should familiarise yourself with them. You can read them here:

    https://www.queens.ox.ac.uk/queens-college-regulations

    There are non-academic disciplinary procedures, described in the Rules and Regulations, which are applied when the rules and regulations are breached.

    Your student file

    Every student at the College has a student file which is kept by the College Office. This file stores information relevant to your academic career at the College, including: your UCAS form (in the case of undergraduates); application form (in the case of graduates); information about your fees; exam results and prizes; and, where relevant, information on any disciplinary matter relating to your academic work and progress. The student file may also contain medical or disability information where it is relevant to your education, e.g. a Student Support Plan or arrangements for taking exams under special conditions. Some of this information, including medical information, will be removed and destroyed six years after you leave the College. The rest will be digitised and kept in the College Archives. Access to personal information in the archives is strictly controlled and used only for legitimate research purposes.

    In addition to the student file, the College has access to eVision, the central University of Oxford student records system, and to OxCort (for undergraduates) and GSR (for graduates) on which your tutor or supervisor records your progress. Other information may be recorded e.g. by your tutors, or by members of the decanal and welfare team, relating for instance to welfare matters and non-academic disciplinary proceedings. Full details of how we store, use and share your personal information, and your rights over your own information, can be found at https://www.queens.ox.ac.uk/gdpr.

    Noise

    Noise is a particular issue, and reasonable quiet is expected at all times but required between 11 pm and 8 am on all College sites.

    Harassment

    The College also has a specific code of practice concerning harassment and bullying, which is intended to inform its members of the type of behaviour that is unacceptable and to provide members who are the victims of harassment with a means of redress. It is important that you read this document, which is available at https://www.queens.ox.ac.uk/our-policies-and-procedures.

    How the College is organised

    The College community consists of around 330 undergraduate students, 160 graduate students, 40 Fellows, 35 Junior Research Fellows and College Lecturers, and a large number of College administrative, library and support staff.  It is an academic charity and is run by the Governing Body whose members are the Trustees of the charity. The Governing Body consists of most of the Fellows of the College. It determines the policies and governs the activities of the College. It elects College Officers such as the Senior Tutor, Tutor for Undergraduates, Dean and Tutor for Admissions who have responsibility for specific aspects of the College’s work. It is advised and assisted by a set of College committees with responsibility for considering particular areas of the College’s work. There is student representation on the committees and on the Governing Body itself.

    The College itself is governed by Statutes and By-laws which you can read here: www.queens.ox.ac.uk/our-policies-and-procedures.

    As a College, we are committed to equality of opportunity, and specifically to the provision of education of excellent quality at undergraduate and postgraduate level for able students, whatever their background. In pursuit of this aim, we try to ensure that all students are helped to achieve their full academic potential. You can read our equality of opportunity policy at www.queens.ox.ac.uk/our-policies-and-procedures. If, while a member of the College, you become aware of any activity, official or unofficial, which appears to run counter to this policy, please report it to the Equalities Adviser, the Senior Tutor, the Tutor for Undergraduates or the Dean.

    Complaints

    Complaints should be directed to the appropriate person and your Moral Tutor can advise you about who that would be. In general, complaints about the behaviour of other students should be addressed to the Dean or Junior Deans. Complaints about non-academic College staff should be addressed to the Domestic Bursar. Complaints about College academic staff should be addressed to the Senior Tutor. 

    Emergencies

    In an emergency, members of College should call the appropriate emergency service (999 or 112) or the police non-emergency number (101) can be used if the situation does not require emergency services. In either situation please also contact the Porters Lodge by telephone if urgent on 01865 279120, or by email to report a non-urgent situation.  For help in providing First Aid, the Porters should be contacted immediately.

  • The Common Rooms

    All students, whether undergraduate or graduate, are Junior Members of the College and are members of the Junior Common Room (JCR). This is in effect the student union for Junior Members of the College. The JCR is situated in Back Quad, Staircase 5, and is a social meeting place with newspapers, television, refreshments etc. It is run by a committee of elected representatives. It organizes everyday social events around the College and meets fortnightly to debate a whole host of issues. The JCR helps to organize part of the induction week for new undergraduates and produces its own Freshers’ Guide to the College, which is included in this pack. Its representatives seek and pass on the views of JCR members to College committees and Governing Body. There is no subscription charge to the JCR, but small levies are made for charities and the provision of some facilities, details of which will be provided by the JCR President when you arrive, and from which you have the right to opt out if you so wish. The JCR website is at https://jcr.queens.ox.ac.uk.

    In additon to this, Graduate students are members of the Middle Common Room (MCR).   The MCR is situated in Front Quad 6 in a room overlooking the Front Quad, and provides excellent social and academic focus and support. It is a friendly environment where newspapers, periodicals and refreshments can be enjoyed in comfortable surroundings. The MCR organises weekly dinners and regular monthly evening seminars, in addition to many other sporting and social activities. MCR representatives seek and pass on the views of MCR members to College committees and Governing Body. There is a subscription charge of £9 per Term for the MCR. Students eligible to become members can opt out if they wish to do so. The MCR website is at mcr.queens.ox.ac.uk.

    The Fellows and Lecturers are Senior Members of the College, and members of the Senior Common Room (SCR).

  • Fellows, Moral Tutors, and Graduate Advisors

    The College has Fellows in almost all the subjects for which it admits undergraduate students. There is a list of them here. Most of the Fellows act as Subject Tutors (or Praelectors), teaching undergraduates from Queen’s (and those of other Colleges) in tutorials and classes, as well as researching in their subjects.   Most also hold posts with University departments, which require them to give lectures, lead research groups, secure grants, participate in academic conferences, supervise graduate students for Masters’ degrees and doctorates, act as examiners, and assist in the administration of the departments and the University as a whole.  

    Those Fellows who are Subject Tutors have the responsibility to provide or organise teaching in their subject for the undergraduate members of the College. They are assisted by other tutors who are also Senior Members of the College with a special responsibility for teaching undergraduates. If you are studying a course that lies within the teaching specialism of one of the College’s tutors, it is likely that you will be taught by them. Otherwise, the Subject Tutor will arrange for you to be taught outside College, often by a Fellow or Lecturer at another Oxford College. In some cases, undergraduate teaching arrangements are made centrally by University departments. Where that is so, the Subject Tutor at Queen’s will still have organisational responsibility for the undergraduates concerned.  

    The teaching and supervisory arrangements for graduates are made by University departments, so it will generally only be by chance that they are taught or supervised by Senior Members of the College.

    Fellows and other College tutors will sometimes be on sabbatical research leave, which means that they will not be teaching for the College, and may even be absent, researching elsewhere. They are also sometimes called upon to become College Officers, or undertake administrative or other responsibilities for the University, which reduces the teaching they can do. In such cases, the College will usually make an additional, temporary appointment to cover the teaching.

    Most of the Fellows also act as Moral Tutors for undergraduates and Graduate Advisers for graduates. These roles are both advisory and pastoral.  Each of you will be allocated a Moral Tutor or Graduate Adviser. For undergraduates, this is likely to be one of the Subject Tutors who teaches your degree subject. For graduates, it is likely to be a Fellow working in a similar area. The Moral Tutor or Graduate Adviser will generally be the first person that you should go to if you need help or advice on an academic or welfare matter. In the very rare event that you feel unhappy about relations with your Moral Tutor or Graduate Adviser, you should consult either the Senior Tutor or the Tutor for Undergraduates (undergraduates) or the Senior Tutor or the Tutor for Graduates (graduates), if the concerns are primarily academic ones; or a member of the Decanal team if the concerns are primarily welfare ones.  You are of course free to discuss difficulties with any Senior Member of the College if you feel this would be helpful.

  • Who's who in College?

    For a full list of Fellows and Staff, see here https://www.queens.ox.ac.uk/whos-here.

    Here is a short overview of the different academic roles in College, as well as a list of some of the key contacts.

    The Provost

    The Provost is elected by the Fellows of the College and chairs the Governing Body. Our current Provost, Dr Claire Craig, took up office in 2019.

    Contact via the Provost’s Secretary, Mrs Elaine Evers: 01865 279125 or email elaine.evers@queens.ox.ac.uk

    The Senior Tutor 

    The Senior Tutor deals with all academic issues that cannot be dealt with by Moral Tutors or the Tutor for Undergraduates. The Senior Tutor is Dr Nicholas Owen, Fellow in Politics. He oversees all aspects of the academic life of the College, especially the organisation of College teaching and making new academic appointments.

    Contact via the Academic Administrator, Dr Sarah McHugh: 01865 279167 or email senior.tutor@queens.ox.ac.uk

    The Tutor for Undergraduates

    The Tutor for Undergraduates deals with any academic welfare issues that cannot be dealt with by Moral Tutors. The Tutor for Undergraduates is Professor Seth Whidden, Fellow in French. He and the Senior Tutor oversee all aspects of undergraduate academic work. In particular, he has responsibility for welfare issues that relate to academic performance and for oversight of the procedures which assess whether a student is fit to study.

    Contact tutor.undergraduates@queens.ox.ac.uk

    The Tutor for Graduates

    The Tutor for Graduates is Professor Mark Buckley, Fellow in Psychology. He and the Senior Tutor oversee all aspects of graduate academic work. 

    Contact tutor.postgraduates@queens.ox.ac.uk

    The Tutor for Admissions

    The Tutor for Admissions is Professor Jonathan Doye, Fellow in Chemistry. He organises the admissions of students to the College, as well as the College Open Days and outreach activities.

    Contact via the Admissions Administrator: 01865 279161 or email admissions@queens.ox.ac.uk

    The Dean

    The Dean has responsibility for non-academic matters, especially welfare and discipline. The Dean is Dr Richard Nickerson, Fellow in Physics. He is assisted by graduate students who act as Junior Deans: Eleri Watson, Pablo Gonzalez Martin and Angelica De Vido. The Junior Deans undertake most of the day-to-day assignments. There are also two Decanal Assistants, Zhao Shen and Julia Hamilton, who are also graduate students and provide additional support at the Oxley–Wright and Venneit Close sites respectively.

    Contact decanal.team@queens.ox.ac.uk

    The Welfare Officer

    The Welfare Officer, Marina Lambrakis, provides a day-to-day source of support and signposting for students, as well as being there to organise welfare events and initiatives. Her drop-in hours at Mondays, Wednesdays, Fridays 10am-12pm, and Tuesdays and Thursdays 4-6pm.

    Contact welfare.officer@queens.ox.ac.uk

    The Equalities Officer

    The Equalities Officer is responsible for the College’s Equal Opportunities policy. The current Equalities Officer is Professor Jane Mellor, Fellow in Biochemistry. She may be contacted about any issues relating to equality that you feel cannot be dealt with readily by your Moral Tutor.

    Contact jane.mellor@queens.ox.ac.uk

    The Academic Administrator

    The Academic Administrator is Dr Sarah McHugh, assisted in the College Office by the Admissions and Graduate Administrator, Mrs Betty Yang Cavanagh; the Tutorial Secretary, Ms Eleanor Gills; the College Office & Outreach assistant, Ms Megan Burns; and the Schools Liaison, Outreach and Recruitment Officer, Ms Katharine Wiggell. The College Office is on the first floor of Front Quad, staircase 2. The office deals with requests for University Cards, transcripts, confirmation of student status, student loans, application forms for hardship funds and various grants, degree ceremonies, and term-time lecture room bookings. Alternative arrangements for examinations are also handled by the College Office. The College Office is open 9.00 am to 12.30 pm and 1.30 pm to 5.30 pm Monday to Thursday, and 9.00 am to 12.30 pm and 1.30 pm to 4.30 pm on Fridays.

    Contact 01865 279166 and email college.office@queens.ox.ac.uk

    The Bursar

    The Bursar, Dr Andrew Timms, deals with all financial matters in College. The Bursary is located on the first floor of Front Quad, Staircase 1 and the opening hours are 8.45 a.m. to 12.15 pm and 1.15 pm to 4.45 pm Monday to Thursday and 8.45 am to 12.15 pm and 1.15 pm to 3.45 pm on Fridays.

    Contact bursary@queens.ox.ac.uk

    The Domestic Bursar

    The Domestic Bursar, Mrs Marie Bracey, has responsibility for all domestic matters in College, including accommodation, catering, events, fire, security and safety.

    Contact via Domestic Bursar’s Administrator, Melanie Harris: hb.secretary@queens.ox.ac.uk

    The Steward

    The Steward, Mrs Susan Tutty, has responsibility for the Scouts (cleaning staff), maintenance, the Beer Cellar, and fire safety. She is assisted by the Housekeeper, Mrs Tracey Peart. The Assistant Stewards, Sean Meade, John Peart, and Michael Capon can help with organising the moving of furniture, setting up of equipment for functions, and any health and safety issues.

    Contact 01865 279133 or email steward-office@queens.ox.ac.uk

    The Chaplain

    The College Chaplain is the Reverend Mrs Katherine Price, who is responsible for organising services in Chapel, which take place regularly during term time. She is also part of the welfare team, and is available to provide pastoral support to all member of the College regardless of religious affiliation. She is around in College most days, so feel free to drop in to Front Quad 5, room 2 for a chat!

    Contact 01865 279143 or email katherine.price@queens.ox.ac.uk, Facebook Katherine Magdalene Price, or just drop round!

    The Hardship Officer

    The College Hardship Officer is Dr Keyna O’Reilly, Fellow in Materials Science. Her responsibility is to assist members of the College encountering financial difficulties or hardship.

    Contact keyna.oreilly@queens.ox.ac.uk

    The IT Office

    The College IT Office is on the second floor of Front Quad staircase 1, and its staff can provide information and advice on IT issues. The key contacts are David Olds, Linda King and Mark Gray. The IT Office is open to students Monday to Thursday - 2:15 pm to 3:15 pm during Term (week 1 to 8).

    Contact 01865 279205 or email it-support@queens.ox.ac.uk

    IT Office Twitter: https://twitter.com/ITQueensOxford

    IT Office Blog: https://pages.queens.ox.ac.uk/it/

    The Porters’ Lodge

    The Lodge is staffed by the Head Porter, Neil Huntley, and a team of Porters on a 24/7 basis. The Porters ensure security of all our sites and will ask to see your University or ‘Bod’ Card when you enter the College. The Porters are a good first point of contact and have a wealth of local information. You will be allocated a mailbox or ‘pigeonhole’ in the post room, which you should check regularly for mail or messages; there is a separate parcel room next door. The parcel and pigeonhole rooms are located in the basement of Staircase 1. All outgoing post is collected from the Lodge by Royal Mail at around 5 pm every weekday afternoon. Other items can be left at the Lodge for collection by couriers. Please let the porters know if you intend to do this and leave your details with the package so we can reach you. Messenger service is a free postal service between Oxford University colleges. You can bring your letters to the Lodge and the porter on duty will endorse it with the messenger stamp and place in the tray for collection. Please note that the following items will not be accepted by the messenger service - food, money, clothing, valuables, breakables, long-tubed items (e.g. posters), umbrellas, heavy bulky items, books.

    Contact 01865 279120 or email lodge@queens.ox.ac.uk

    The Buttery

    The Buttery is open between 8.00 am and 2.00 pm on weekdays during Term (weeks 1 – 8) and is located opposite Hall. If you wish, you may purchase wine from the Buttery. 

    Contact 01865 279131 or buttery@queens.ox.ac.uk

    The College Kitchens

    The Catering Manager is Mrs Dawn Grimshaw, whom you should contact if you have any special dietary requirements.

    Contact 01865 279147 or email kitchen@queens.ox.ac.uk

    The Beer Cellar

    The Beer Cellar is open Monday to Saturday during Term from 7:00 pm to 11.00 pm. Members of the College can bring guests to the Beer Cellar but only members themselves can make purchases. Payments for items purchased in the Beer Cellar can be charged to your termly bill (or Batells account).

    The Old Members’ Office

    Membership of Queen’s is lifelong and the Old Members’ Office exists to maintain the College’s contacts with its Old Members. Current students can request to be put in touch with Old Members for careers advice. The Old Members’ Office also works with the student-led ‘1341’ Society to organise events for the parents of current students. The office stocks a small range of College-related gifts, such as mugs, postcards, magnets, and umbrellas. Students are welcome to drop into the office at any time and are encouraged to submit news items for the Old Members' Newsletter.

    Contact 01865 289119 or email development@queens.ox.ac.uk

    Head of Communications

    The College is always keen to celebrate and share students’ achievements (both academic and extra-curricular).  Please send your news to news@queens.ox.ac.uk.

  • University term dates

    Oxford terms are eight weeks long and the dates of term for the academic year 2019-20 are:

    Michaelmas Term: 13 October – 7 December 2019       

    Hilary Term: 19 January – 14 March 2020                      

    Trinity Term: 26 April – 20 June 2020                 

    You can obtain the dates of subsequent terms from the university website: https://www.ox.ac.uk/about/facts-and-figures/dates-of-term.

    The week preceding the first week of term is called 0th Week.  Other than in the first term, you are expected to return into residence no later than 6.00 pm on the Wednesday of 0th week.  You may leave College after 7.00 pm on the Friday of 8th week if you have seen your Moral Tutor and have no further academic obligations.

  • Academic matters – undergraduate
    Academic expectations

    Most of what you need to know about undergraduate academic life at Queen’s will be explained on arrival.

    Your tutors will give you advice about how best to study, and there are plentiful further sources of advice from departments, from the JCR Academic Representatives and from your fellow students. While much of this information will naturally vary from subject to subject, there are some important general points.

    You are expected to devote the majority of your time, in both term and vacation, to academic study. Undergraduates should therefore consult their Moral Tutors before engaging in any time-consuming activities that might interfere with academic work. 

    Study at Queen’s, and in general at Oxford, is guided study. You are expected to work independently and unsupervised much of the time. Furthermore, the terms are short and you are expected to use vacations for study away from Oxford. You must expect to have several academic commitments each week during Term, and often several pieces of work to complete at the same time, often with quite short deadlines.   You are also very likely to have classes, with larger numbers of students, and lectures to attend each week.  

    That said, your study is also very well supported. The facilities and resources for study in College and University are excellent, and you will have plenty of occasions to discuss your work with those who teach you. These come principally in the form of weekly small group tutorials, or small classes, which are the core teaching method in Oxford. Tutorials and classes are likely to be the main event in your week, and you are expected to attend them, properly prepared, without fail.

    Everyone studying at Queen’s is expected to work to the best of their ability. The College expects that undergraduates will normally be capable of producing work of at least an upper second class standard, and strongly encourages performance at a higher level. You must attend all your academic commitments, unless you have permission in advance to be absent, or you are prevented from attendance by medical reasons. You must also produce work for tutorials and classes as required by the tutor, to a standard appropriate to your stage of degree and abilities. The work must be your own, neither copied from others, nor unattributed where you have used others’ work in support of your own arguments. You must also perform in examinations, including College examinations (‘collections’), to the best of your ability.

    If you are anxious about any aspect of your work you should discuss this at an early stage with your Moral Tutor or, if more appropriate, the Tutor for Undergraduates or the Senior Tutor. The JCR and MCR Academic Affairs Representatives can provide valuable supplementary sources of academic advice.

    Reports

    If you are an undergraduate, your academic progress will be discussed regularly from week to week with those teaching you. They will also provide a termly written report on your work. This is provided through an online system called OxCORT, which allows you to read the report yourself. OxCORT reports will be discussed in meetings end of term meetings with your Moral Tutor, and will also be seen by the Tutor for Undergraduates and the Senior Tutor. There will also usually be a meeting with your Moral Tutor at the start of each term (on Thursday or Friday of 0th week) to confirm academic arrangements for the term, at which the preparatory work you have done over the vacation may be discussed.

    Collections

    Academic progress is also assessed through termly examinations, called Collections, which are normally held at the start of each term after your first term on the work you have done in the previous term and the vacation. Collections give you practice in examination technique, especially in those parts of a course where there may be no University examinations; let you know how you are doing in your work, and allow your tutors to detect where any weaknesses may lie so that they can help you to improve. You are expected to prepare properly for Collections and perform to the best of your ability in them. The College expects that Collections will be marked and returned to you no later than the end of 4th week of Term.  The marks for Collections are reported to the Senior Tutor and the Tutor for Undergraduates. The College awards Collections Prizes for strong performance in Collections and the work done in term and vacation. The full regulations governing Collections are available www.queens.ox.ac.uk/our-policies-and-procedures.

    Academic progress

    There are also two further occasions on which academic progress is discussed. Provost’s Academic Collections are an annual formal meeting with the Provost, the Senior Tutor or Tutor for Undergraduates and those teaching you. For most first year undergraduates, this will take place early in Hilary Term, and you are required to attend at the time given. These Collections are an opportunity for those who have taught you to give feedback on your performance to date, an appraisal of your abilities and an indication of your prospects in any forthcoming examination.

    There is also an annual meeting with the Provost (Provost’s ‘handshaking’) to discuss your progress and prospects more generally. These meetings are also compulsory, so you should attend when requested and confirm that you will do so.

    Unsatisfactory work

    In the event of unsatisfactory work, the College has academic disciplinary procedures which may involve referral to its Tutorial Review Committee, where the reasons for the poor performance will be discussed in accordance with the College’s Procedures for Academic Discipline. The Tutorial Review Committee has the power to recommend disciplinary action. The Procedures are available here: www.queens.ox.ac.uk/our-policies-and-procedures. They also cover what happens in the event that you should fail a University examination.

    In order to protect Junior Members’ privacy and confidentially, any academic disciplinary proceedings will take place ‘in-house’ – that is, through the structures of the College’s Moral Tutorial system, the Tutorial Review Committee, and Governing Body. The College asks Junior Members to sign a form, on admission, indicating that they are aware of and have understood the procedures and that they agree to them.

    Scholarships and Exhibitions

    The College awards Academic Scholarships and Exhibitions to undergraduates for excellent academic performance, on the nomination of their Moral Tutor. You become eligible for an Exhibition (£150) or a Junior Scholarship (£300) in the first Term after you have passed the First Public Examination, and in each Term thereafter.  Any student already awarded an Exhibition or a Junior Scholarship may be awarded a Major Scholarship (£450) for sustained academic excellence. Any undergraduate who holds one of these awards may wear a Scholar’s gown, the cost of which will be reimbursed by the College.

    College Prizes

    A number of prizes in particular subjects are awarded by the Governing Body. Details can be found here https://www.queens.ox.ac.uk/college-awards-and-prizes.

    Feedback on teaching and learning

    The College, through the JCR Academic Representative, organizes academic feedback sessions for each subject throughout the year. This is in order to provide students with the opportunity to comment on the teaching they have received. We strongly encourage participation in these sessions and the provision of constructive feedback. The reports of these sessions are considered by the Senior Tutor and the Tutors concerned and responses to the points made are provided.

    Fitness to study

    Students admitted for a course of study of fixed or limited duration are expected to complete the course of study within that duration, without interruption, unless a situation arises that makes that impossible. In rare cases, Junior Members may encounter medical or other difficulties which require them to take a temporary break from their studies, such that they will not be able to complete those studies according to the originally anticipated schedule. Should this arise, the College will follow its Fitness to Study procedures which are available here: www.queens.ox.ac.uk/our-policies-and-procedures. You should discuss such difficulties as soon as possible with your Moral Tutor and with the Tutor for Undergraduates or the Tutor for Graduates (as applicable). The College will do everything it can to ensure that you understand the process of applying for and returning from a temporary break from study, and provide support throughout this process.

  • Academic matters - graduate

    Academic progress for graduate students is primarily the concern of their University department. However, each graduate student will have regular meetings with their Graduate Adviser. There is also an annual meeting for each graduate student with the Provost and the Senior Tutor or the Tutor for Graduates to discuss progress. The College encourages graduate students with concerns about their academic progress to discuss them at an early date with their College Graduate Adviser and the Tutor for Graduates.

  • The Library

    The College Library is situated along the west side of Back Quad and is on three levels: the Upper Library, Lower Library (ground level/entrance), and the New Library (underground) – the latter also has lift access.  

    There is detailed information about the Library on the College website (see https://www.queens.ox.ac.uk/current-students) and at http://libguides.bodleian.ox.ac.uk/queens and everyone is encouraged to read this information before arriving at Queen’s to commence their studies.

    The Peet Library of Egyptology is housed in the New Library and is available to Egyptology students from across the University, on request. Please contact library@queens.ox.ac.uk in the first instance.

    The Library team consists of the Librarian; Tessa Shaw, the Reader Services Librarian; Sarah Arkle, the Technical Services Librarian, and Dominic Hewett, the Library Assistant. You can contact us on library@queens.ox.ac.uk or via Twitter @QueensLib @queenscollegelibraryox.

    The College Library is open to all members of the College and is an integral part of College life. The Library staff are always on hand to help students find the material they need in support of their studies, and further information is available at http://libguides.bodleian.ox.ac.uk/queens, which also details the Library rules.

    Opening Hours: The Lower Library and New Library are accessible to all current members of College 24 hours a day, while the Upper Library is open when the Library staff are present.

    Visitors: please talk to a member of the Library staff before bringing in guests to view the Library and you should read the detailed information elsewhere on the website regarding times and permissions. Please avoid bringing in guests during Trinity Term.

    Other members of the University who are not members of the College may not use the Library without permission from the Library staff.

    CCTV: For safety and security reasons, the Library is monitored by CCTV.

  • IT

    Every student room at Queen’s has network access and most students have their own computers for word processing, email and access to the Oxford University network and the Internet. Wireless (Eduroam) is available throughout the College, University buildings and libraries. The College has two Computer Rooms. The Moffatt Room (Back Quad, staircase 6) has eight Windows computers and two photocopier-printers. You are not permitted to install your own software on these machines. There is also the Berners-Lee Room (Back Quad staircase 5, next to the JCR) which has tables where you can connect your own laptop to wireless (Eduroam) or a wired Ethernet port. The Berners-Lee Room is for quiet study and desks must be cleared daily to allow others to use the space.

    Undergraduates can print for free in the Moffatt Room up to a quota of £25 per year (equivalent to 500 monochrome pages). Graduates have a print quota of £50 per year (equivalent to 1,000 monochrome pages per year). All printing over these quotas is charged to Batells at the end of Trinity Term at 5p per page for monochrome pages and 15p per page for colour pages. A discount of 1p per page is applied automatically for documents that are duplexed (double-sided printing).

    You are expected to familiarise yourself with the College’s IT policies, which are available here: www.queens.ox.ac.uk/our-policies-and-procedures.

    In particular, you should take note of the following three points:

    First, your use of the College and University network is not anonymous. File downloads, web browsing and emails could, if necessary, be traced back to your computer. The use of Peer-to-Peer (P2P) file-sharing software for downloading copyright material like music, films and software is forbidden, and carries a hefty financial penalty (£100). The College and University monitors traffic across the wireless and wired networks to ensure that users keep within the IT policy.

    Secondly, you should make proper arrangements to back up your work. The consequences of losing academic work, especially shortly before a deadline, can be very serious indeed. Computer failure is not an excuse for late submission of work.

    Thirdly, you should make sure that your computer is protected against viruses, malware/spyware, and other malicious programs by installing up-to-date antivirus/antimalware software and applying regular operating system patches.

    Staff from the IT Office have provided online resources about how to keep your computer updated, backed up and protected as well as advice on purchasing a new computer: https://pages.queens.ox.ac.uk/it/help/.

    Advice about how to connect to the University wireless network is available here: https://pages.queens.ox.ac.uk/it/get-connected/.

    Should you have any further questions for the IT team they will be available at registration when you receive your University card on Monday morning.

  • Health, welfare, and support

    The welfare of all members of the College community is of great importance to us. Life as a student can be very enjoyable, but it can also be tough at times, especially if you are living away from home for the first time. If problems do arise, a range of people in the College, the University, the National Health Service, and the wider community are available to provide help or advice. The National Health Service is available free of charge to all students.

    If you are an undergraduate, often the first person to turn to if you need help is your Moral Tutor, who is responsible for your academic and pastoral care. For graduates, the Graduate Adviser plays a similar role.

    However, if you prefer to get help elsewhere, there are many other people available. For questions concerning welfare in general and discipline in College (e.g. noise, harassment, the behaviour of other students, or other members of College) you should consult the Welfare Office, or a member of the decanal team. For questions concerning undergraduate academic progress (e.g. suspension of your studies on health grounds, whether you remain fit to study, changes of degree course), you should consult the Tutor for Undergraduates. For similar questions of academic progress concerning graduates, you should consult the Tutor for Graduates. The Chaplain is available to discuss any matter in confidence, if you would prefer to speak to someone outside the disciplinary and academic structures. You do not need any particular reason to come and see the Chaplain, and she is available to discuss personal matters whether or not they affect your life in College.

    In general, it is usually better to seek advice at an early rather than a late stage if there are difficulties. It is also sensible to try to behave in a way that reduces the chance of problems arising and this applies particularly to alcohol or substance misuse, nutrition and excessive late nights.

    The induction sessions will provide more information about College welfare provision, and there is also information here: www.queens.ox.ac.uk/health-and-welfare.

    Download immunisation information.

    The College Nurse

    The College employs a College Nurse whose services are provided free to students. The College nurse's room is in Front Quad Staircase 1a, Room 6a. She can be contacted via queensnurse@nhs.net and is available to deal with minor health problems.  For more serious health matters you should consult the Oxford doctor with whom you are registered.

    The College Doctors

    Dr Deborah Waller, Dr Rachel Hardwick, and Dr Andrew Schuman are the College Doctors and they have agreed to accept any member of the College as a patient. Their surgery is at 19 Beaumont Street: 01865 240501. The surgery hours are Monday to Friday 8.00 am to 6.30 pm (www.19beaumontstreet.com).

    The College requires all Junior Members to register under the National Health Service (NHS) or to make a private arrangement with a doctor, who must be in Oxford, in which case you must notify the College of the name of the doctor. Exceptions will be granted only for special reasons and with the approval of the Dean. Junior Members should remain registered in Oxford during their time at the University, but can obtain treatment elsewhere as temporary residents.

    Junior Members should send or hand their NHS medical card to the College Doctor; or, if they register with another doctor, send it to that practice. Junior Members should also bring a complete vaccination history, with dates – in particular details of meningitis ACWY vaccination and MMR (mumps) vaccinations.

    Under the regulations governing the NHS, all new patients are required to undergo a short medical test (blood pressure, weight, etc.) when registering with a new doctor and you should make an appointment with the College Doctors’ practice when you come up to Oxford.

    Drop-in vaccination clinics for students will be Thursday 10th Oct 2-6pm, Monday 14th Oct 11-4 and Thurs 17th Oct 2-6.  The College Doctir will be offering Meningitis ACWY, MMR and flu vaccinations for those who are eligible: those who are under 25 and have not previously had the vaccination should attend for the Meningitis ACWY and those who have an underlying health condition (asthma, diabetes etc) should attend for flu.  Anyone who missed any doses of MMR (they should have had 2) should attend.

    The College Dentist

    Studental, which is based at the Connaught Building, Oxford Brookes University, Headington Hill Campus (01865 689997) treats students under the NHS system. However, we would recommend that, where possible, you have dental treatment carried out before you come up to College, or during vacation times.

    The University Counselling Service

    The University has an excellent Counselling Service, which is available at no cost to students. It offers professional counselling to members of the University, and the staff have expertise in study-related problems and anxiety management as well as in broad counselling issues. The Counselling Service website (www.ox.ac.uk/students/welfare/counselling) is very helpful and contains a wide range of useful advice as well as self-help exercises and programmes. The Counselling Service is based at 3 Worcester Street (01865 270300 or counselling@admin.ox.ac.uk) and is open from 9.00 am to 5.15 pm Monday to Friday through most of the year. The College Liaison Counsellor at the Counselling Service is Mischka Byworth (mischka.byworth@admin.ox.ac.uk). 

    University welfare support

    The University has extensive provision for welfare as outlined on their website (www.ox.ac.uk/students/welfare). This includes support for students with disabilities or special needs and those with children.

    Welfare support from student organisations

    The support described above is provided by the College and University who try to ensure that it is fit for purpose and provided by people who have been selected appropriately for the roles that they play. For example, the College Junior Deans have undergone a selection process by the College to determine that they are suitable to undertake their duties and do not have a criminal record.

    In addition to this formal University and College support, student organisations also offer support and many students find this easily accessible and useful. At the University level, Oxford University Student Union (OUSU) has a strong interest in student welfare and has a popular advice service (ousu.org/advice). There are also other student organisations such as Nightline which offers a listening, information and support service which is open all night (01865 270270 or oxfordnightline.org). These student-led organisations will probably contact you directly about their provision. However, neither the University nor the College undertakes to oversee this support and does not play a formal role in its provision or in screening those who are involved in it.

    Within the College, the JCR elects two welfare representatives who lead for the JCR on welfare-related issues and liaise with College on factors affecting student welfare. The MCR also elects a welfare representative with a similar function.

  • Accommodation
    Residence

    All undergraduates, unless they have been informed otherwise, will be both allocated and expected to occupy a room in one of the College buildings for their first year of residence. A room in College accommodation will be available for most undergraduate students in their second and penultimate years and for all undergraduate students in their final year. However, students often choose to live out of College in shared houses with their friends and should inform the Domestic Bursar if they wish to do so. Queen’s has committed to housing 70% of its single, commencing graduate students who apply for College accommodation no later than 1 June. The College also aims to house 50% of graduate students overall (those requiring single occupancy accommodation). If you live in College accommodation you will need to sign a contract with the College for this accommodation.

    Keys & access

    Keys are issued by the Porters’ Lodge for the majority of College rooms. The Lodge have strict procedures in place for the issue and return of all keys. At the beginning of each Term a key will be issued to you and it must be returned at the end of each Term before 10 am. The charge for a lost key is £40. The charge for the loss of a temporary access card is £20.

    Scouts who find rooms unlocked will always lock them to protect your belongings so please lock your room and take your keys with you.

    The main High Street gate to College is locked at 9 pm on weekdays and at 8 pm on Saturdays. You can still access the college via the front High Street ‘late gate’ (next to the Silversmiths shop) or at the rear Library ‘late gate’, in Queen's Lane. In order to enter these gates you will need to swipe your University Card through the wall mounted receiver and enter a code on the key pad. The Lodge will give you the code.

    Please do not divulge any digital entrance numbers to College buildings (which will be given to you by the porters) to any unauthorised person.

    Above all, if you see a stranger attempting to enter the building with you, do not give them access. Ask them to contact the Lodge and give them the number to do so. If they fail to do this, or if there is a problem, do not hesitate to get in touch with the Lodge or the police, irrespective of the time of day.

    Storage

    Those in College accommodation must vacate their rooms by 10 am on Saturday of 8th week. This is because rooms are needed to accommodate admissions candidates and conference delegates in the vacations. Information about vacation residence and storage during the vacations is available in the College Rules and Regulations here: www.queens.ox.ac.uk/our-policies-and-procedures.

    What to bring or not bring

    Please remember that little, if any, storage is available during the vacation so do not bring more than you can easily transport back at the end of Term. Also bear in mind that you will have to vacate your room by 10 am on the Saturday of 8th week so the time available on that morning for removing your belongings from the room is limited.

    Maintenance and repair

    If you have any maintenance issues please telephone or email the Steward’s Office in the first instance. They will assess the problem and organize a repair/replacement for you.

    Please give as much information as possible about the fault. Do not forget to include your room number! Our Maintenance Team are not on site after 4 pm on weekdays or at weekends. Unless it is an emergency please report your issues within these times. For emergencies/queries after 4 pm or on weekends contact your caretaker or the Lodge.

    The College forbids the use of Blu-Tack and Sellotape in rooms, as they ruin the walls. Do not use it in your room or anywhere else in the building. Previous students have been fined the full bill for repair costs to their walls for damage caused by adhesives. If you wish to hang pictures on the wall, please fill in the book downstairs or contact the Steward directly, asking for picture hooks to be hung in your room.

    Laundry

    All accommodation offered by Queen’s comes with access to laundry facilities. Please note that payment arrangements vary depending on which annexe you are in, but information will be displayed in each annexe’s laundry room and in most cases using and paying for the machines will happen through a mobile app.

    Noise

    While you should enjoy your time here, please be aware of how much noise you are making. If you are asked to keep the noise down, then please do so. Others may have deadlines or exams even if you do not. Be respectful of your fellow students. Inform your caretaker or call the Lodge to report any unnecessary disturbances.

    Smoking

    The College and all associated accommodation are no-smoking and no-vaping sites.

    Crime

    If at any time during your stay you become a victim of a crime, you should contact the Lodge or in the case of a more serious matter, you should call the police emergency number by dialing 999. If this happens try to remain calm and tell the operator what has happened and give your location. Please inform the Lodge as soon as practicable and update them with your situation.

    Housekeeping items

    Main Site (including Carrodus Quad)

    Each room will be provided with a duvet, two pillows, and a mattress cover.

    We recommend that each student consider providing themselves with the following:

    3 pillow cases                         3 bath towels             

    2 pairs of sheets & blanket(s)  3 hand towels

    3 tea towels                             1 pair of sheets, 1 duvet & 2 covers 

    1 laundry bag/basket

    If necessary these articles may be despatched, addressed to the student in question, to the College or to the College annexe where a room has been allocated for this purpose during the ten days before the start of Term.

    The following items would also be useful:

    A tea/coffee pot          Mugs               Electric kettle  Small knives (sharp)

    Glasses                       Plates              Cutlery

    Graduate Accommodation (Oxley-Wright Building, Venneit Close)

    Each room will be provided with a duvet, two pillows, and a mattress cover. Residents should provide their own duvet covers, pillow cases, sheets, and towels. Self-catering facilities are provided in each of these two annexes; each kitchen will have some crockery, cutlery, saucepans, a kettle, and a toaster. Residents should provide their own plates, dishes, cutlery, tea towels, and cooking utensils. Bicycle parking is provided at each of the graduate accommodation annexes, but there are no car parking facilities.

    Electrical equipment

    Electrical equipment brought into College must comply with UK regulations and have a current Portable Appliance Testing certificate (sticker). Further information can be obtained from the Steward's Office. The following examples of what is permitted and is not permitted are not exhaustive but they are useful as a guide:

    Prohibited

    The use of double adapter plugs
    Interference with electrical fittings or to connect appliances to a lighting circuit
    Fairy lights
    Irons in student rooms (they are available in laundry rooms)
    The use of any larger electrical equipment, for cooking or cooling/heating your room, must be agreed with the Steward or the Caretaker

    Allowed

    The use of electric kettles and toasters
    The use of extension leads and multi-boards, provided they are of the appropriate standard
    The use of radios, stereos and televisions, subject to the College Regulations concerning noise. Residents with television sets must ensure that they are personally covered by a licence. (See www.tvlicensing.co.uk/check-if-you-need-one/for-your-home/students-aud1.)

    Furniture

    Soft furnishings may not be brought into College accommodation, whether in College or in the annexes. The term ‘soft furnishings’ includes beds, mattresses, futons, chairs and sofas, including the inflatable plastic variety.

    Guest rooms

    There are two guest rooms (one single and one double) available in College for Junior Members’ use. They can be booked through the Porters’ Lodge. The cost is currently £45.50 per night per person, which is charged to Batells. Guests are not permitted to stay overnight in your room.

    Fire alarms

    Fire alarms will be tested on a weekly basis in Main College and in all annexes. The days and times of these tests are as follows:

    Main College               Tuesdays between 8.45 am and 9.00 am

    Cardo Building             Fridays between 10.30 am and 11.00 am

    Oxley-Wright               Thursdays between 10.00 am and 10.30 am

    St Aldate’s House        Mondays between 2.00 pm and 2.15 pm  

    Please note that every Tuesday at 9:00 am the Tesco store next door to St Aldate’s House test their fire alarms.

    Familiarise yourself with escape routes from the building; your caretaker can give you more information about this. There are smoke detectors in your room and in the corridors. The kitchens are equipped with heat alarms. Do not open kitchen doors to ventilate during a smoky cooking session as this may trigger the smoke alarm in the corridor. Use the ventilators.

    If the fire alarm sounds, you must evacuate quickly and safely to an outside area and away from the building line. Do not use the lift, or re-enter the building until a Porter, Fire Marshall, or Caretaker has informed you that it is safe to do so.

    Other domestic policies

    The College has additional domestic policies regarding fire regulation, the testing of portable appliances, room condition, energy saving and recycling, repair and maintenance, planned and project works, snow, ice and other environmental debris clearance, disaster recovery and security, which may be obtained from the Domestic Bursar.

    Information for international students

    All students, including international students, must apply for vacation residence if they wish to be in residence before Wednesday of 0th week or after Saturday of 8th week. Details of how to apply for vacation residence will be publicised by the Domestic Bursar’s office.

    Students whose home address is not in the EU, Switzerland or Norway (and so are typically charged overseas student fees) will usually be granted permission to stay in College during the Christmas and Easter vacations if they apply for such permission. However, this will usually require them to move to St Aldate’s House or Cardo building. Permission is not usually granted for residence over the summer vacation.

    International students whose home address is not in the EU, Switzerland or Norway and who are not staying in residence over the whole vacation can request permission to arrive from Sunday of 0th week and to leave during the week ending Saturday of 9th week. With the exception of the first term of the first year, arrival dates in Oxford must not be before Sunday of 0th week and departure dates from Oxford must not be later than Saturday of 9th week. For students who are not residing in College for the whole of the vacation, permission can be requested for vacation residence before 0th week and after 9th week, but will only be granted if there are specific reasons for this residence and travel arrangements will not be regarded as sufficient reasons for vacation residence.

    A limited amount of storage space may be available for international students over vacations, but there is no automatic right to storage so please bear this in mind.

  • Food
    Meal times and locations

    The times of meals during Term are as follows:

    Breakfast        8.15 am – 8.45 am              Sundays          8.40 am – 9.00 am

    Lunch              12.30 pm –1.30 pm            Sat & Sun        12.15 pm – 12.45 pm

    Dinner             6.30 pm & 7.15 pm             Saturdays       7.15 pm & Sundays 7.30 pm

    All meals are provided in Hall.

    There are further rules concerning bringing guests to meals, what you need to wear, etc, which form part of the College Regulations, available at: www.queens.ox.ac.uk/our-policies-and-procedures. Please note in particular that you must arrive promptly for dinner or you may not be admitted, and that the second sitting of dinner (‘Formal Hall’) is a more formal occasion, at which you should be dressed appropriately and wear your gown.

    Paying for meals

    As the provision of catering facilities is covered by the kitchen establishment charge, there is no requirement to take or pay for any specified number of meals. For breakfast and lunch you will be charged according to what you purchase. The cost will normally be around £2.33 for breakfast and £2.69 for lunch. For dinner there is a fixed charge for the meal, which is currently £4.70. All meals are charged to batells and paid for in arrears. You can use your University Card to make payment for breakfasts and lunches taken in College. The College website www.queens.ox.ac.uk/current-students gives you access to your EPOS (meal) account for payment and scrutiny.

    How to book meals

    You should sign on for evening and weekend meals via the web site using your OXFORD SSO (NEXUS) username and password to log in. Access and instructions will be provided by Bursary staff at Registration when you receive your University Card on Monday morning. It is not necessary to book in for breakfast or lunch on Monday to Friday but dinner on any day and all weekend meals must be booked in advance through the signing-on system. You must sign on for dinner no later than 11.00 am on the day on which you wish to dine (this may be done days or weeks in advance if desired) and by 11.00 am on Fridays for meals at the weekend.

  • Facilities
    Booking rooms for events

    If you plan to book a room for a student function or event, you should do so via the Conference and Events Office. The room booking policy and procedure can be found at https://www.queens.ox.ac.uk/files/facility-event-request-form-2017docx.

    The sale of alcohol on College premises

    No alcohol can be sold on College premises other than that purchased by the College and sold through the College Licensees. This applies to all functions or events where alcohol is sold. The Conference and Events Office can advise on the procedures around events at which alcohol is going to be sold.

    Bicycles

    Bicycles must be registered and a registration label obtained from the Porters’ Lodge. Details of frame numbers and other distinguishing marks should be noted, and a strong ‘D’ lock is recommended. There is some storage for bicycles on the Main College site.

    Punts

    The JCR and MCR have a Punt booking scheme which operates during Trinity Term (MCR during summer as well). You can book them online and may need to contact the MCR rep for advice on how to do this. Once you have booked a Punt come to the Lodge and we will give you a slip to hand to the operator. The Punts are moored on the river by Magdalen Bridge.

    College Gym

    The College Gym is situated on the second floor of Carrodus Quad. You will need to undergo an induction prior to using the gym. For further information contact the College Office.

    Squash Courts

    There are two Squash Courts situated at the rear of the Cardo Building. Keys are available at the Bursary with a refundable deposit. Courts can be booked using the book in the Post Room ‘first-come first-served’ (these facilities are also shared by St Edmund Hall and Brasenose).

  • Financial matters

    Download the Financial Guide for Undergraduates 2019-2020.

    Download the Queen's College Bank Details.

    Course Fees

             Home and EU students (home/EU rate):

             (a)      Undergraduate rate: £9,250                                                     

             (b)       A full break-down of the University fees for all taught and research postgraduate courses can be found at: www.ox.ac.uk/students/fees-funding/.

             (c)       Bachelor of Civil Law: £22,600                                                   

             (d)       Magister Juris: £22,600                                                                     

             (e)       Postgraduate Certificate in Education: £9,250

    Accommodation Charges

    The following are the accommodation charges for students starting in 2019-20:

    Undergraduate

    Daily room charge:      £  22.98

    x 59 days:        £ 1356.00 per Term  (charged in advance each Term)

    Vacation daily rate:      £  16.21

    Graduate

    Oxley Wright and Venneit Close

    40 Week:         £5,510.00        40 Week Contracts will run 08.09.19 to 13.06.20*

    43 Week:         £5,924.00        43 Week Contracts will run 08.09.19 to 04.07.20*

    51 Week:         £7,026.00        51 Week Contracts will run 08.09.18 to 29.08.20*

    *additional days can be added to either end of these contracts

    Please note that if a College room is accepted by a Graduate it is presumed that it will be occupied for the 51-week period. Only in very exceptional circumstances will a refund be made.

    *There are various payment options available and you should contact the Bursary as soon as possible.

    For students living out there is a termly Establishment Charge of £34.10.

    Advice on funding

    For Home and EU undergraduate students

    The Government’s website has information relating to applying for student maintenance and fee loans and links to other useful sites relating to funding for full-time higher education (https://www.gov.uk/student-finance). The University’s webpage also has some very useful information relating to funding and bursaries (www.ox.ac.uk/admissions/undergraduate/fees-and-funding).

    If you have not sent your confirmation letter from your student funding agency to the College in advance you should take this to the Bursary as soon as possible after you arrive. All student loan instalments should be transferred immediately to your bank account. If you have not received your loan or do not know whether it is being sent directly to your bank account, please contact the Academic Administrator, Dr Sarah McHugh in the College Office.

    For non-UK-EU undergraduate students

    You should ensure that you have funds for the complete period of your course. This should include costs of travel home, accommodation (including vacations), the University fee, the College fee, and your maintenance costs. The College will need to receive a guarantee from you or your parents and/or your bank confirming that you have the funds to pay the first year’s fees, and also requires advance payment of your first term’s College and University tuition fees by 31 August, as detailed in the Financial Guide for Undergraduates.

    For graduate students

    You will need to provide evidence of your ability to pay the combined University and College graduate fee for the first year of your course.

    Banking

    If you wish to open a student bank account when you arrive in Oxford, you will be asked by the bank to provide documentary evidence proving your identity and your student status. Some banks will accept your University Card as proof of identity, but many now are requesting written confirmation from the student’s College. You should request a confirmation letter for your bank from the College Office, via college.office@queens.ox.ac.uk, giving them the details of your bank. This may take a few days at the beginning of Term due to the demands of administration on the College Office staff.

    Download the Bank Guide for EU and International Students.

    Batells

    You will receive your first termly invoice (known as a Batells bill) when you arrive in October. This will include your fees, accommodation and any subscription charges. You should make it a priority to pay this as soon as possible. Batells are issued from the Bursary and can be paid in cash, by cheque, debit card or credit card in the Bursary or online at https://payments.queens.ox.ac.uk/meals (you will need your University login and password to access this site).

    If your Batells are not paid by the end of 4th week, you may find yourself barred from using College facilities. In subsequent Terms, Batells must be paid by the end of 1st week. Persistent failure to pay bills on time can lead to rustication (i.e. being sent down from College and not being allowed to return into residence until payment is made in full). Rustication can interfere with residence requirements under the University regulations and cause problems with completing your course of study.

    Financial assistance and hardship

    Full details of the financial assistance available at Queen’s, along with application forms, can be found here https://www.queens.ox.ac.uk/financial-support.

    If you cannot pay your Batells on time, you should contact your Moral Tutor or the Hardship Officer, Dr Keyna O’Reilly, as soon as possible so that a solution can be sought. The Academic Administrator can also advise you on sources of potential financial help, especially from the University and the College. The College has a Student Finance Committee which considers applications for financial assistance twice a Term. The University also has an Oxford Opportunity Bursary scheme for undergraduate students for which students entering in 2019 can apply. Details can be found at https://www.ox.ac.uk/admissions/undergraduate/fees-and-funding/oxford-support?wssl=1.

    There is also a University Hardship Fund and application forms can be obtained from the Academic Administrator.

    Academic Support Grants 

    The College’s Student Finance Committee meets twice a Term in Weeks three and seven to consider applications for academic support grants. These grants are made to help with the costs associated with completing a course of study: e.g. conference attendance, travel, books, printing, and dissertation research. Application forms can be found on the College website at https://www.queens.ox.ac.uk/current-students-0 or obtained from the College Office. Applications will need the support of your Moral Tutor or Graduate Advisor.

    650th Anniversary Trust Fund

    There is also a fund that was set up by Old Members to support the extra-curricular activities of Queen’s students. Applications to this, the 650th Anniversary Trust Fund, are invited on an annual basis and the Old Members’ Office will contact you about it in due course.

  • Student activities and societies

    Full information about the activities and societies on offer at Queen’s will be provided during Freshers Week.

    Music

    There are two music practice rooms (in Back Quad Staircase 3 and Carrodus Quad), which can be booked through the Lodge. There is an upright piano and a harpsichord in the Back Quad room, and a grand piano and a harpsichord in the Carrodus Quad room. There is also a Steinway grand piano in the Shulman Auditorium. If you wish to play the organ, grand piano, or harpsichord in the Chapel, or the grand piano in the Shulman Auditorium, please contact the Organist and Music Fellow, Professor Owen Rees, to seek permission. Those permitted to use the piano in the Shulman Auditorium may book practice times on Sunday mornings and weekday evenings when the building is not otherwise in use through the Porters’ Lodge.

    The mixed-voice Chapel Choir, directed by Professor Rees, is widely regarded as the finest such choir in Oxford. The Choir sings for services in Chapel on Sundays, Wednesdays, and Fridays during Term, as well as performing at least one major concert each term, and undertakes other concerts and tours within Britain and abroad, broadcasts, and CD recordings. If you are interested in joining the Choir, please contact Professor Rees, owen.rees@queens.ox.ac.uk.

    The College also has the Eglesfield Music Society (EMS), the longest-running musical society at Oxford, which organises an orchestra, chorus, string quartet, a cappella group, and jazz band, and puts on a musical each Trinity Term. Information about how to get involved will be available at the College Freshers’ Fair.

    Sport

    Sporting activities are arranged by students and you will receive information about sports at the College Freshers’ Fair. Further information can be found here https://www.queens.ox.ac.uk/sport

    Chapel

    College chapels and choral services are a part of the Oxford experience, for students and visitors alike. Our present chapel was consecrated in 1719, and it remains a resource for all members of the College to seek stillness, explore their spirituality, express their creativity, and be open to life’s questions. Regular services follow the traditions of the Church of England, but they are open to all, and are appreciated by many members of the College regardless of religious belief or background. Former students often choose to celebrate their wedding in Chapel. The main service is Choral Evensong, which is sung by the College Choir at 6.30 pm on Wednesdays and Fridays and 6.15 pm on Sundays during term. On Sundays, this includes a sermon, and we aim for a diverse and challenging programme of guest preachers. A quiet service of Morning Prayer takes place Mon-Fri at 8.45 am, and Holy Communion is offered at 9.30 am on Sunday, as well as at least one other time per term. The Chapel is open all day, and there are times reserved for quietness or prayer. A full programme of services and events is made available at the beginning of each term, or ‘like’ the Chapel page on Facebook for updates.