Access policy for Special Collections
The collections are maintained for the benefit of mankind as a whole as part of the College’s Charitable objectives and operate as a separate facility to the general library facilities available to College members. Access to the library’s Special Collections is strictly monitored and by appointment in advance only. We welcome academics, students of all levels and independent researchers to consult our collections any time we are open.
Please email the Library or telephone 01865 279130, regarding requests to view material or for details on photography or microfilming.
1. Facilities for consulting the Special Collections are limited and all consultations must take place in the designated Historic Collections Reading Room.
2. All requests for appointments must be made as far in advance as possible.
3. On arrival at the Library all readers must show photographic ID to the library staff and leave all bags and coats outside the reading room.
4. Only pencils may be used in the reading room.
5. All readers will be required to complete and sign a registration form.
6. Readers may take photographs without a flash for their own research purposes but will be required to complete and sign a form agreeing to ask permission if they subsequently wish to use the images in any form of publication.
Queen’s College members, Fellows and staff
The standard University readers’ card does not grant access to the Special Collections including manuscripts, archive material, rare books or music Special Collections. All members of the College are welcome to consult the Special Collections but access arrangements and reading room rules are exactly the same as for external readers and appointments must be made in advance with the Librarian.
Full access to the Library is restricted to current members of the College, who may access the Lower Library and New Library 24 hours a day. The Upper Library is closed outside staffed hours.
Students may show visitors around between 12:00 and 12:45 on Saturdays during term time. Alternatively, an appointment can be made with a member of library staff to bring guests at other times. Guests should always be introduced at the enquiry desk on arrival.
Old Members are welcome to visit the Library with their friends and family during staffed hours. They may also use the Library for short periods by prior arrangement, but do not have borrowing rights.
We encourage Old Members to refrain from visiting the Library during Trinity Term, as this is a critical time for our students. Although we understand this is not always possible, we would prefer if Old Members could contact us in advance to arrange a visit.
Visitors and External Readers
Non-members of the College, including those from other colleges in Oxford, must make an appointment before visiting as facilities for external readers are limited. Please email the Library with your requirements as far in advance as possible to ensure we can accommodate you.
All requests for filming in the Library should be directed to the Domestic Bursar in the first instance.